CFC8004: Training on Procurement Best Practices in Donor-Funded Projects

Procurement Best Practices in Donor-Funded Projects

Module 1: Introduction to Procurement in Donor-Funded Projects

• Overview of Donor-Funded Projects
• Procurement Guidelines and Policies

Module 2: Procurement Planning and Strategy

• Developing a Procurement Plan
  • Importance of procurement planning in project success.
  • Elements of a comprehensive procurement plan.
  • Aligning procurement plans with project timelines and budgets.
• Risk Management in Procurement

Module 3: Procurement Methods for Goods

• Procurement of Goods – Overview
  • Understanding procurement processes for goods.
  • Selection of procurement methods (International Competitive Bidding, National Competitive Bidding, Shopping, etc.).
  • Procurement of specialized goods: considerations and challenges.
• Drafting Technical Specifications

Module 4: Procurement of Works

• Procurement of Works – Key Considerations
  • Defining works in the context of donor-funded projects.
  • The complexity of infrastructure projects and procurement implications.
  • Prequalification and qualification criteria for contractors.
• Contracting for Works

Module 5: Procurement of Consulting Services

• Selection of Consultants
  • Understanding consultant selection methods (Quality and Cost-Based Selection, Least-Cost Selection, Direct Selection).
  • Preparation of Terms of Reference (TOR) for consulting services.
  • Evaluating technical and financial proposals.
• Contracting and Managing Consultants

Module 6: Bid Evaluation and Contract Award

• Bid Evaluation Best Practices
  • Bid opening and review procedures.
  • Technical and financial evaluation criteria.
  • Common pitfalls in bid evaluation and how to avoid them.
• Contract Award and Signing

Module 7: Contract Management for Goods, Works, and Services

• Overview of Contract Management
  • Importance of effective contract management in donor-funded projects.
  • Key contract management activities: monitoring, reporting, and enforcing compliance.
• Managing Performance and Deliverables

Module 8: Compliance, Auditing, and Reporting

• Ensuring Compliance with Donor Guidelines
  • Understanding donor-specific compliance requirements.
  • Record keeping and documentation for procurement activities.
  • Handling procurement-related audits and donor inspections.
• Procurement Reporting and Documentation

Module 9: Ethics and Integrity in Procurement

• Ethical Procurement Practices
  • Importance of ethics in procurement.
  • Identifying and preventing procurement fraud, corruption, and conflicts of interest.
  • Implementing anti-corruption measures and promoting transparency.
• Case Studies on Ethical Procurement

Module 10: Procurement Challenges and Future Trends

• Challenges in Procurement for Donor-Funded Projects
• Innovations and Future Trends in Procurement
  • The role of digital tools and e-procurement systems in donor-funded projects.
  • Trends such as sustainability, green procurement, and socially responsible sourcing.
  • Future directions for procurement in international development.